Introduction of a Formal Letter

The introduction of a formal letter is a crucial part that sets the tone for the entire communication. It serves the purpose of establishing the sender's identity and providing a concise overview of the reason for writing the letter. In this context, the correct answer is option 'B' - to state the reason for writing the letter. Let's delve into the details of why this is the correct answer.

Reason for Writing the Letter

When writing a formal letter, it is essential to clearly state the reason for the communication right from the beginning. This helps the reader understand the purpose of the letter and allows them to prepare the appropriate response or take necessary actions. By stating the reason upfront, you provide a clear context for the letter, ensuring that the reader's attention is immediately focused on the main subject matter.

Importance of Address and Name

While including your name and address in the introduction of a formal letter is generally a good practice, it is not mandatory. The sender's name and address are typically mentioned in the letterhead or at the end of the letter in the closing section. However, if you choose to include your name and address in the introduction, it can help in establishing your identity and providing the recipient with relevant contact information.

Requesting to Keep in Touch

Asking the reader to keep in touch is not a necessary component of the introduction in a formal letter. While it may be appropriate to express your willingness to maintain contact or provide additional assistance, this is usually done towards the end of the letter in the closing section. The main objective of the introduction is to provide a brief and concise overview of the reason for writing the letter.

Conclusion

In conclusion, when writing a formal letter, it is crucial to state the reason for writing the letter in the introduction. This helps the reader understand the purpose of the communication and ensures that their attention is immediately focused on the main subject matter. While including your name and address in the introduction can be beneficial, it is not mandatory. Requesting the reader to keep in touch is generally reserved for the closing section of the letter.