Why did the British preserve official record documents?

During their rule in India, the British colonial administration maintained an extensive system of record-keeping. The preservation of official record documents served multiple purposes for the British, which can be explained as follows:

1. Administration and Governance:
- The British used these records to establish and maintain an efficient administrative system in India. These documents included reports, correspondence, and orders related to various aspects of governance, such as revenue, law and order, and land administration.
- The records helped the British authorities in making informed decisions, monitoring the implementation of policies, and ensuring accountability among the officials.
- The preservation of these documents allowed the British to have a systematic and centralized repository of information, facilitating efficient governance.

2. Legal and Judicial Purposes:
- The British colonial administration developed a legal system in India, and the preservation of official record documents became crucial for legal and judicial purposes.
- These records provided evidence and proof in legal proceedings, helping in the administration of justice.
- The British used these documents to settle disputes, adjudicate cases, and maintain law and order. They also relied on these records to establish ownership rights and settle land-related conflicts.

3. Historical Documentation:
- The British recognized the importance of historical documentation and preservation. They considered it essential to document and record the history and culture of India.
- Preserving official records allowed them to study and understand the history, traditions, and customs of the Indian subcontinent.
- These documents provided valuable insights into the social, economic, and political aspects of Indian society, helping the British in their colonial endeavors.

4. Legacy and Continuity:
- By preserving official record documents, the British aimed to establish a sense of continuity and legacy in their rule.
- The records served as a testament to their governance and authority, showcasing their accomplishments and achievements.
- The preservation of these documents also allowed the British to pass on their administrative practices and policies to subsequent generations of colonial administrators.

In conclusion, the British colonial administration preserved official record documents for various reasons, including efficient administration, legal and judicial purposes, historical documentation, and establishing a sense of legacy. These records provided valuable information, evidence, and insights into the governance and history of India under British rule.