Resolution by Postal Ballot:
Resolution by postal ballot refers to the process where shareholders of a company can vote on certain matters without physically attending a meeting. This method allows shareholders to cast their votes through postal or electronic means, ensuring widespread participation and convenience for all shareholders.

Key Points:
- Need for Resolution by Postal Ballot: Companies may opt for resolution by postal ballot for various reasons such as approving significant transactions, appointing directors, altering the company's capital structure, etc. This method ensures that all shareholders have a say in important decisions, even if they are unable to attend meetings in person.
- Procedure: The company must first seek approval from the board of directors to conduct voting by postal ballot. The shareholders are then provided with the necessary information and voting forms through post or electronically. They can cast their votes within the specified time frame and return the ballots to the company.
- Scrutiny and Results: After the deadline for submitting votes, an independent scrutinizer is appointed to verify the votes cast. The results of the postal ballot are then declared and communicated to the shareholders and the concerned regulatory authorities.
- Compliance: Companies must ensure compliance with the provisions of the Companies Act, 2013, and other applicable laws while conducting resolutions by postal ballot. This includes adherence to timelines, disclosure requirements, and proper documentation of the entire process.
- Advantages: Resolution by postal ballot offers several advantages such as increased shareholder participation, convenience, cost-effectiveness, and transparency in decision-making. It allows shareholders to exercise their voting rights without the need to physically attend meetings.
In conclusion, resolution by postal ballot is a convenient and efficient way for companies to seek approval from shareholders on important matters, ensuring democratic decision-making and shareholder engagement.