All questions of MS PowerPoint for Class 10 Exam

Answer:

Introduction:
When working with a computer, there are various ways to interact with the graphical user interface (GUI) using a mouse. One common action is to press and hold the left mouse key while moving the mouse around the screen. This action has a specific term associated with it.

Term:
The term used to describe the action of pressing and holding the left mouse key and moving the mouse around the slide is Dragging. It is a fundamental action in computer interfaces and is widely used to move objects, select text or files, and perform other tasks.

Explanation:
When you press and hold the left mouse key, you are essentially initiating a "click and hold" action. This action allows you to interact with various elements on the screen, including objects, files, and text. By moving the mouse while holding down the key, you can perform different operations depending on the context.

Examples:
There are several scenarios where dragging is commonly used:
- Moving objects: In graphical applications, dragging is often used to move objects around the screen. For example, in a presentation software, you can select a slide element (such as an image or a textbox) by clicking and holding the left mouse key, and then move it to a different position on the slide by dragging it.
- Selecting text: When working with text editors or word processors, dragging the mouse while holding down the left key allows you to select a range of text. By dragging from the starting point to the ending point, you can highlight and select the desired text.
- Selecting files: In file explorers or desktop interfaces, dragging the mouse while holding down the left key enables you to select multiple files. By dragging the mouse cursor over the files you want to select, you can create a selection box that encompasses the desired files.

Conclusion:
The term used when you press and hold the left mouse key and move the mouse around the slide is Dragging. This action is fundamental for interacting with graphical user interfaces and is commonly used to move objects, select text, and perform various tasks.

Inserting an Organization Chart in a Slide:
Creating an organization chart in a slide can help visually represent the hierarchy of a company or team. Here's how you can embed an organization chart in a slide:

Steps:
1. Click the Insert New Slide Button:
- Start by clicking the "Insert New Slide" button on the standard toolbar in your presentation software.
- This will open a list of available slide layouts for you to choose from.
2. Double Click the Organization Chart Auto Layout:
- In the list of slide layouts, look for the organization chart auto layout option.
- Double click on this layout to insert an organization chart placeholder onto your slide.
3. Customize Your Organization Chart:
- Once the organization chart placeholder is inserted, you can start customizing it by adding names, titles, and connecting lines.
- You can also adjust the layout and design of the organization chart to fit your needs.
4. Adding Details:
- Fill in the organization chart with the names and positions of individuals in your team or company.
- Make sure to include all relevant information to accurately represent the hierarchy.
5. Finalize and Save:
- After customizing your organization chart, make sure to save your presentation to keep the changes.
- You can now use this slide to present the organizational structure of your team or company.
By following these steps, you can easily embed an organization chart in a slide and effectively communicate the hierarchy within your organization.

Adjusting the width of table columns in a document can be done using different methods. Here is a detailed solution:
Method 1: Using the table menu
- Click on the table menu in your document.
- Find the option for column width and click on it.
- Make the necessary adjustments to the width of the columns as needed.
Method 2: Dragging the vertical gridline
- Locate the vertical gridline between two columns in the table.
- Click and hold the vertical gridline.
- Drag it to the left or right to adjust the width of the columns accordingly.
Method 3: Dragging the column markers on the table ruler bar
- Look for the table ruler bar at the top of the document.
- Find the markers that represent the columns in the table.
- Click and hold the marker of the column you want to adjust.
- Drag it to the left or right to change the width of the respective column.
Method 4: Combining methods 2 and 3 (recommended)
- Use a combination of dragging the vertical gridlines and the column markers to achieve the desired column width adjustments.
- Dragging the vertical gridlines can provide a more precise control over column width, while dragging the column markers on the table ruler bar gives a visual representation of the changes.
By following these methods, you can easily adjust the width of table columns in your document. Remember to save your changes after making the adjustments.

Understanding the Command: Edit, Select All
When dealing with multiple objects in software applications, especially in graphic design or document editing, selecting all items simultaneously can streamline the editing process. The command "Edit, Select All" is a common feature across many software programs.
Why Use "Edit, Select All"?
- Efficiency: Instead of clicking each object individually, this command allows users to select everything in one action, saving time and effort.
- User-Friendly: It is intuitive as it follows a logical path; users often navigate through menus to find selection options.
- Application Universality: This command is widely recognized across various applications, making it a standard choice for users familiar with different software environments.
Comparison with Other Options
- Alt + A: This shortcut may not be universally applicable and can vary based on the program. It might not select all objects in some applications.
- Ctrl + A: While this is a common shortcut for "Select All" in many applications, it is not explicitly listed as an option in this question.
- Shift + Enter: This command typically serves different functions, such as creating new lines or actions in text-based environments.
Conclusion
The "Edit, Select All" command is the most reliable way to select all objects at once, ensuring that users can manage their content quickly and efficiently. It is essential for users to familiarize themselves with the commands available in their specific software to optimize their workflow.

To add a new row to a table, you would not use any of the options mentioned in the given choices. The correct method depends on the software or application you are using to work with tables. Here are some common methods to add a new row:
1. Using the Table Tools:
- If you are using Microsoft Word or PowerPoint, select the table and go to the "Table Tools" tab.
- Click on the "Layout" tab within Table Tools.
- In the "Rows & Columns" group, click on the "Insert Below" or "Insert Above" button to add a new row.

2. Using the Context Menu:
- Right-click anywhere within the table.
- From the context menu, select "Insert" or "Insert Rows".
- Choose the option to insert a row above or below the current row.

3. Using Keyboard Shortcuts:
- Place the cursor in a cell of the row above or below where you want to insert the new row.
- Press the "Tab" key to move to the next cell or "Shift + Tab" to move to the previous cell.
- Press the "Enter" key to add a new row below or press "Ctrl + Enter" to add a new row above.

4. Using Drag and Drop:
- If your software supports it, you can click and drag the bottom border of an existing row to create space for a new row.
- Release the mouse button to insert a new row in the desired position.

It is important to note that the specific method may vary depending on the software or application you are using. Always refer to the software's documentation or help resources for the most accurate instructions.

Understanding the Best Representation for Text and Numbers
When it comes to presenting material that consists of both text and numbers, the choice of format can significantly impact clarity and comprehension.
A Table Slide: The Ideal Choice
- Structured Organization: A table slide organizes data in rows and columns, allowing for easy comparison of different sets of information.
- Clear Representation: Text and numbers are presented side by side, making it straightforward for the audience to interpret the data quickly.
- Enhanced Clarity: With clear headings for each row and column, viewers can easily identify what each piece of data represents.
Comparison with Other Slide Types
- Bullet Slide:
- While bullet slides are effective for summarizing points, they may not handle complex data well.
- They are better suited for textual information rather than numerical data, which can lead to confusion.
- Title Slide:
- A title slide serves as an introduction and does not contain detailed information.
- It is not useful for presenting data, as it focuses on titles rather than content.
Conclusion: Why Tables Excel
Given these considerations, a table slide is the most effective way to present material that includes both text and numbers. It maximizes clarity, organization, and understanding, making it the preferred choice for conveying complex information effectively.

Answer:

To select all the boxes of an organization chart, you can use any of the following methods:

a) Click edit, select all:
This method involves clicking on the "Edit" option and then selecting "Select All". This will highlight and select all the boxes in the organization chart.

b) Right-click the chart background, click select all:
In this method, you need to right-click on the background of the organization chart. A context menu will appear, and you can select the option "Select All". This will select all the boxes in the chart.

c) Press and hold the shift key and click each box:
Another way to select all the boxes in the organization chart is to press and hold the "Shift" key on your keyboard. While holding the "Shift" key, click on each box in the chart. This will select all the boxes one by one.

d) All of these:
The correct answer is option 'D', which means that all of the above methods can be used to select all the boxes of an organization chart. You can choose any of these methods based on your convenience or the software you are using.

Using any of these methods will help you select all the boxes in the organization chart, allowing you to perform actions such as formatting, editing, or deleting multiple boxes at once.

Explanation:

Determining the Size of an Organization Chart Object in PowerPoint
1. Determined by the Presentation Design:
- The size of an organization chart object in PowerPoint is initially determined by the presentation design.
- The design template chosen for the presentation will dictate the default size of the organization chart object.
2. Changing the Size in PowerPoint:
- While the size is initially set by the design, it can be changed in PowerPoint.
- Users have the flexibility to adjust the size of the organization chart object based on their preferences.
3. Dependent on Text Amount:
- The size of the organization chart object can also be dependent on the amount of text within the chart.
- Adding more text to the individual elements of the chart may require resizing to ensure readability.
4. Flexibility in Adjustment:
- PowerPoint provides tools for resizing objects, including organization chart elements.
- Users can easily resize the organization chart object by clicking and dragging its edges or corners.
5. Customizing for Optimal Presentation:
- By being able to adjust the size of the organization chart object, presenters can customize it to fit the content and layout of their slides.
- This customization helps in creating a visually appealing and effective presentation.

Conclusion:
In summary, the size of an organization chart object in PowerPoint is initially determined by the presentation design but can be changed by the user. It can also be influenced by the amount of text within the chart. By leveraging PowerPoint's features for resizing objects, presenters can tailor the organization chart for optimal presentation impact.

Auto clip art is a feature that:
- Automatically places clip art in your presentation.
- Scans your presentation for incorrect spelling of words on each slide.
- Scans your presentation for incorrect spelling in word art objects.
- All of these.
Explanation:
The Auto clip art feature in presentation software is designed to assist users in enhancing their presentations by automatically adding clip art images. It also includes additional functionalities to check for spelling errors. Let's break down each option:
- Automatically places clip art in your presentation: This means that the feature can automatically insert clip art images into your slides, saving you time and effort in finding and adding visuals.
- Scans your presentation for incorrect spelling of words on each slide: The Auto clip art feature can also double as a spell-checker, scanning each slide for spelling errors in the text content. It helps ensure that your presentation is free from spelling mistakes.
- Scans your presentation for incorrect spelling in word art objects: In addition to checking the main text content, the feature can also scan and identify spelling errors in word art objects. This ensures that all text elements, including stylized and decorative text, are checked for spelling accuracy.
- All of these: The correct answer is option D, as the Auto clip art feature encompasses all of the functionalities mentioned above. It automatically inserts clip art, scans for spelling errors in slide content, and also checks word art objects for spelling accuracy.
Overall, the Auto clip art feature is a valuable tool in presentation software, offering convenience and assistance in both visual enhancement and spell-checking processes.

Explanation:
To add a slide to an existing presentation, you should follow these steps:
1. Open the Presentation:
- Open the existing presentation that you want to add a slide to.
2. Select the Insert Tab:
- Look for the Insert tab in the menu bar at the top of the screen. Click on it to access the insert options.
3. Click on "New Slide":
- Within the Insert tab, you will find various options for adding content to your presentation. Look for the option labeled "New Slide" and click on it.
4. Choose Slide Layout:
- After clicking on "New Slide," a drop-down menu will appear with different slide layout options. Select the layout that best suits your needs for the new slide.
5. Customize the Slide:
- Once you have added the new slide, you can customize it by adding text, images, charts, or any other content that you desire.
6. Save the Presentation:
- After making any necessary changes to the presentation, remember to save your work to ensure that the new slide is added to the existing presentation.
Final Answer:
- The correct option for adding a slide to an existing presentation is B: Insert → new slide.

Understanding Special Effects in Drawing Objects
When working with drawing objects, various special effects can enhance the visual appeal and functionality of your designs. The options listed—gradient fills, line color and style, and rotating—each contribute uniquely to the overall effect.
Gradient Fills
- Gradient fills allow you to blend two or more colors smoothly within a shape.
- This effect can create depth and dimension, making objects look more dynamic and appealing.
Line Color and Style
- Changing the line color and style can significantly alter the perception of an object.
- Styles can include solid, dashed, or dotted lines, while colors can contrast or complement the object’s fill.
Rotating
- Rotation enables you to change the angle of an object, adding movement and interest to a static design.
- This can help in aligning objects in a visually pleasing manner or creating a sense of action.
Conclusion
Each of these effects—gradient fills, line color and style, and rotating—plays a crucial role in enhancing drawing objects. Therefore, it is accurate to say that all of these options include special effects that can be applied to drawing objects, making option 'D' the correct choice. By combining these effects, designers can create compelling and visually interesting graphics.

The Microsoft clip gallery allows you to:
A: Add word art images to a slide:
- The Microsoft clip gallery provides a collection of pre-designed word art images that can be added to a slide in your presentation.
- These word art images are customizable and can be used to enhance the visual appeal of your slides.
B: Spell check your presentation:
- While the Microsoft clip gallery does not directly offer a spell check feature, Microsoft PowerPoint, the presentation software, does provide a built-in spell check tool.
- You can use the spell check feature in PowerPoint to ensure that your presentation does not contain any spelling errors.
C: Add clip art images to a slide or slides:
- The main purpose of the Microsoft clip gallery is to allow users to add clip art images to their slides.
- Clip art images are pre-made illustrations or graphics that can be inserted into your presentation to visually represent ideas or concepts.
- The clip gallery provides a wide range of clip art images that can be searched, selected, and inserted into your slides.
D: Add slides to a presentation:
- Adding slides to a presentation is a functionality provided by the presentation software itself, not the clip gallery.
- In Microsoft PowerPoint, you can easily add new slides to your presentation using various slide layouts and templates.
Overall, the Microsoft clip gallery primarily focuses on providing a collection of clip art images that can be added to slides, along with customizable word art images. It does not directly offer features such as spell check or adding slides to a presentation.

Term for changing the direction of a clip art image:
The term used when a clip art image changes the direction it faces is called flipping or mirroring.
Explanation:
When a clip art image changes its direction, it means that it is being reflected horizontally or vertically. This can be done to create a mirror image of the original clip art or to change its orientation.
- Flip: Flipping is the process of changing the direction of a clip art image. It can be done horizontally (left to right) or vertically (top to bottom).
- Rotate: Rotation refers to changing the angle or orientation of a clip art image. It involves rotating the image by a certain degree around a fixed point.
- Group: Grouping is a different concept and not related to changing the direction of a clip art image. Grouping refers to combining multiple objects or elements together to form a single unit.
In this case, the correct answer is option D: Both (a) and (b) - which means the term used is "flip" and it is also known as "group" when combined with other clip art images.
Summary:
The term used when a clip art image changes the direction it faces is flipping or mirroring. This allows for horizontal or vertical reflection of the image. The term "rotate" refers to changing the angle or orientation of the image, while "group" refers to combining multiple clip art images together.

After moving a clip art image to a particular location on the slide, you can immediately reverse the action using the following steps:
Step 1: Identify the options available to reverse the action.
There are several options available to reverse the action of moving a clip art image on a slide:
- Click the "Undo" button
- Click the "Redo" button
- Use the "Not do move object" command on the "Edit" menu
Step 2: Determine the correct option to reverse the action.
In this case, the correct option is to click on the "Undo" button.
Step 3: Execute the correct option to reverse the action.
To reverse the action of moving a clip art image to a particular location on the slide, follow these steps:
1. Locate the "Undo" button, which is typically represented by a curved arrow pointing to the left.
2. Click on the "Undo" button.
Step 4: Verify that the action has been successfully reversed.
After clicking on the "Undo" button, the clip art image should be moved back to its previous location on the slide.
Conclusion:
By following the above steps and clicking on the "Undo" button, you can immediately reverse the action of moving a clip art image to a particular location on the slide.

The correct answer is B: Select the image.
To delete an object, you must first select the object before performing any further actions. Here are the steps to delete an object:
1. Select the image:
- Click on the image to select it.
- This step is crucial as it indicates which object you want to delete.
2. Delete the image:
- Once the image is selected, you can proceed with deleting it.
- Press the Delete key on your keyboard or right-click on the image and choose the Delete option.
3. Confirm the deletion:
- In some cases, a confirmation dialog box may appear to confirm the deletion.
- Read the message carefully and click on the appropriate option to confirm the deletion.
4. Verify the deletion:
- After confirming the deletion, ensure that the image has been successfully removed from the location where it was placed.
Remember that these steps may vary depending on the software or application you are using to delete the object. However, the general principle of selecting the object before deleting it remains the same.

To edit an embedded organization chart object, you can follow these steps:
1. Double-click the organization chart object:
- This is the most common and straightforward method to edit an embedded organization chart object.
- Simply double-click on the chart object, and it will open in an editable mode, allowing you to make changes.
2. Right-click the chart object:
- Another way to edit the organization chart object is by right-clicking on it.
- A context menu will appear, and then you can select the option to edit the chart object.
- The specific option may vary depending on the software or platform you are using.
3. Click the edit object:
- Some software or platforms may have an explicit "edit object" button or option.
- In this case, you can simply click on the edit object button to open the organization chart in an editable mode.
4. Combination of (b) and (c):
- Sometimes, both the double-click and right-click methods may be available in the software or platform you are using.
- In such cases, you can use either method to edit the organization chart object.
In summary, you can edit an embedded organization chart object by double-clicking on it, right-clicking and selecting the edit option, or using an explicit edit object button. The specific method may vary depending on the software or platform you are using.

Answer:
Explanation:
When an image is selected, the following options get displayed:
- Add clip art only if it relates to your topic: This option suggests that clip art should only be added if it is relevant to the topic being presented. It is important to choose clip art that enhances the message and supports the content of the presentation.
- Be sure to place at least one clipart image per slide: This option advises the user to include at least one clipart image on each slide. Adding visual elements can help make the presentation more engaging and visually appealing.
- Resize the image so as it takes up as much space as your text: This option recommends resizing the selected image so that it occupies a similar amount of space as the accompanying text. This helps to maintain balance and harmony between the image and the text on the slide.
- (a) and (b): This option indicates that both the options "Add clip art only if it relates to your topic" and "Be sure to place at least one clipart image per slide" are applicable when an image is selected.
In summary, when an image is selected, the options displayed include adding relevant clip art, including at least one clipart image per slide, and resizing the image to maintain a balanced visual layout with the accompanying text.

Answer:
To edit an embedded table object, you can follow these steps:
1. Option A: Clicking the edit sub command of the document object command on the edit menu
- Open the document containing the embedded table object.
- Go to the Edit menu at the top of the screen.
- Select the Document Object command.
- From the dropdown menu, choose the Edit sub command.
- This will allow you to edit the embedded table object.
2. Option B: Double clicking the table object
- Open the document containing the embedded table object.
- Locate the table object within the document.
- Double click on the table object.
- This action will open the table for editing.
3. Option C: Right clicking the table object, then clicking edit document on the edit menu
- Open the document containing the embedded table object.
- Right click on the table object.
- From the context menu that appears, select the Edit Document option.
- This will open the table for editing.
4. Option D: All of these
- You can use any of the above methods to edit an embedded table object.
Remember to save your changes after editing the table object to ensure that the modifications are preserved.

To embed a Microsoft Word table in a slide, you can follow the steps below:
Method: Both (a) and (c)
Option A:
1. Click on the "Insert New Slide" button located on the standard toolbar. This will create a new slide.
2. Double-click on the "Table" option in the insert menu. This will insert a default table onto the slide.
Option C:
1. Click on the "Insert Microsoft Word Table" button located on the standard toolbar. This button is represented by a small table icon.
2. This will open a dialog box where you can specify the number of rows and columns for your table.
3. After entering the desired values, click on the "OK" button to insert the table onto the slide.
By following either of these methods, you can embed a Microsoft Word table in a slide in Microsoft PowerPoint.

The auto shapes tool provides you with commonly found shapes that you can add to your slide. Here is a detailed explanation:
Commonly found shapes:
- The auto shapes tool offers a wide variety of shapes that are commonly used in presentations.
- These shapes include basic geometric shapes such as rectangles, circles, and triangles.
- It also includes more complex shapes such as arrows, stars, and speech bubbles.
- The auto shapes tool allows you to easily add these shapes to your slide with just a few clicks.
Easy customization:
- Once you have added a shape to your slide, you can easily customize it to fit your needs.
- You can change the size, color, and outline of the shape to make it stand out.
- You can also add text inside the shape or use it as a container for other elements.
Enhance visual appeal:
- By using the auto shapes tool, you can enhance the visual appeal of your presentation.
- You can use shapes to create diagrams, flowcharts, or other visual representations of your content.
- Shapes can help break up text-heavy slides and make your presentation more engaging and memorable.
Easy alignment and arrangement:
- The auto shapes tool also provides alignment and arrangement options.
- You can easily align shapes with each other or with other elements on the slide.
- You can arrange shapes in layers, bring them to the front or send them to the back.
Flexible usage:
- The auto shapes tool allows you to add as many shapes as you want on a slide.
- You can use multiple shapes to create complex visuals or simply add a single shape for emphasis.
- The tool provides versatility in adding shapes to any part of the slide.
In conclusion, the auto shapes tool provides commonly found shapes that can be easily customized and used to enhance the visual appeal of your presentation. It offers flexibility in usage and allows you to create visually appealing slides.

The vice president is typically on the second level of an organization chart. Here's a breakdown of the levels in an organization chart:
First level:
- President/CEO: The highest-ranking executive in the organization.
Second level:
- Vice President: The second in command, reporting directly to the president/CEO.
- Other high-level executives: This may include positions like Chief Financial Officer (CFO), Chief Operating Officer (COO), or Chief Marketing Officer (CMO).
Third level:
- Managers: These individuals oversee specific departments or functions within the organization and report to the vice president or other high-level executives.
- Supervisors: They are responsible for directly managing employees and reporting to managers.
Fourth level:
- Individual contributors: These are the employees who carry out the day-to-day tasks and report to supervisors.
In summary, the vice president is on the second level of an organization chart, just below the president/CEO.

Adding Multiple Subordinates to a Position:
To add multiple subordinates to a position, you can follow these steps:
1. Option A: Clicking the subordinate button as you press and hold shift
- This method allows you to select and add multiple subordinates at once.
- Press and hold the shift key on your keyboard.
- Click on the subordinate button to select the first subordinate.
- While still holding the shift key, continue clicking the subordinate button to select additional subordinates.
- Release the shift key when you have selected all the desired subordinates.
- All selected subordinates will be added to the position.
2. Option B: Clicking the subordinate button each and every time you add a subordinate
- This method involves adding subordinates one by one.
- Click on the subordinate button to select and add the first subordinate.
- Repeat the process for each additional subordinate by clicking the subordinate button each time.
- This method is suitable if you only need to add a few subordinates.
3. Option C: Clicking the subordinate button as many times as the desired boxes
- This method is similar to option B but allows you to add multiple subordinates at once.
- Click on the subordinate button as many times as the number of subordinates you want to add.
- Each click will create a new subordinate box.
- Fill in the details for each subordinate in their respective boxes.
- This method is useful when you know the exact number of subordinates you want to add.
4. Option D: All of these
- You can use any of the above methods depending on your preference and the number of subordinates you need to add.
- Option D includes all the mentioned methods for adding multiple subordinates to a position.
Remember to save your changes after adding the subordinates to ensure that they are properly assigned to the position.

Explanation:
The size of a table object in a presentation can be determined by the presentation design and can be changed. Here's a detailed explanation:
Size of a table object:
- The size of a table object refers to the dimensions or proportions of the table within a presentation.
Determining factors:
- The presentation design: The size of a table object is primarily determined by the presentation design.
- Layout and structure: The layout and structure of the presentation, including the slide design and template, play a crucial role in determining the size of the table object.
- Design elements: Other design elements such as margins, padding, and spacing around the table can also influence its size.
Modifying the table object size:
- Customization: In most presentation software, you have the flexibility to customize the size of the table object according to your preferences.
- Adjusting dimensions: You can adjust the width and height of the table object by dragging its edges or using the table properties settings.
- Scaling: Additionally, you can scale the table object up or down to fit the available space on the slide.
Therefore, the correct answer is B: The size of a table object is determined by the presentation design but can be changed.

The name of the form used to input chart values is: Datasheet
- Datasheet: A datasheet is a form used to input chart values in various software applications.
- Microsoft Excel: Although Microsoft Excel is a popular software application for creating charts, it is not the name of the specific form used to input chart values.
- Microsoft Graph: Microsoft Graph is a service that allows developers to access data from various Microsoft services, but it is not the name of the form used to input chart values.
- Auto form: Auto form is not the name of the form used to input chart values.
In conclusion, the correct answer is Datasheet, which is the name of the form used to input chart values.