Organisation Letter Head 

OR 

Your Name

Your Address (can be positioned only to the left) 

Date
(can be positioned only to the left, before/after or at the start)

Recipient's Name (specific official or person)

Recipient's Address


Reference or Subject (as required)

Dear Recipient (Salutation)

First Paragraph – Details of the Inquiry

Second Paragraph – Brief history, suggestions, statistical data etc. 

Third Paragraph – Offer assistance towards communication and assistance

 

Subscription – Thanking you, yours sincerely etc.

Your Signature

Your Typed First Name Last Name

Your Designation (as required)

ENCL (optional) stands for ‘Enclosure’








hope it will help u :)

Format of a Letter of Enquiry




A letter of enquiry is a formal letter written to gather information or make an inquiry about a specific topic or subject. It is essential to follow a proper format while writing a letter of enquiry to ensure clarity and professionalism. The format typically includes the following sections:

1. Sender's Information:
Begin the letter by including your contact information at the top-left corner of the page. This includes your full name, address, phone number, and email address. Leave a blank line after this section.

2. Date:
Write the date on which the letter is being sent. Make sure to align it with the sender's information. Leave another blank line after this section.

3. Recipient's Information:
Provide the recipient's details, including their name, designation, organization, and address. Begin the section with the recipient's name and follow it with their designation and organization. Leave a blank line after this section.

4. Salutation:
Start the letter with a formal salutation such as "Dear Mr./Ms./Dr. [Recipient's Last Name]" followed by a comma. Leave a blank line after the salutation.

5. Subject Line:
Include a concise subject line in bold to clearly state the purpose of the letter. This helps the recipient understand the main topic of the enquiry at a glance.

6. Introduction:
Begin the letter with a polite and professional introduction. State who you are, your current position or affiliation, and the reason for writing the letter. Clearly express your intention to inquire about the specific matter.

7. Body:
In the body of the letter, provide detailed information regarding your enquiry. Be specific and ask relevant questions. Clearly state what information or assistance you require and why. Use a formal and respectful tone throughout the letter.

8. Closing:
Conclude the letter with a courteous closing remark such as "Thank you for your attention" or "I look forward to your prompt response." Leave a blank line after the closing.

9. Signature:
End the letter with your signature, followed by your typed name. If applicable, include any enclosures or attachments to the letter.

10. Enclosure Notation:
If you have attached any documents or additional information, mention it below your typed name using an "Enclosure" or "Attachment" notation.

11. Postscript (Optional):
If you want to include any additional information or emphasize a specific point, you may add a postscript (P.S.) below the signature block.




Following this format will help you create a well-structured and professional letter of enquiry, ensuring that your questions and inquiries are clearly communicated to the recipient.