All questions of Word XP for Class 6 Exam

C

Shortcut Key to Display Field Codes:

The shortcut key to display field codes in Microsoft Word is Alt + F9 (option A).

Explanation:

Field codes are used in Microsoft Word to create dynamic content such as page numbers, dates, and cross-references. By default, Word displays the results of field codes rather than the actual codes themselves. However, sometimes it is necessary to view the field codes for troubleshooting or customization purposes.

To display field codes, follow these steps:
1. Place the cursor anywhere within the document.
2. Press the Alt + F9 keys simultaneously.

Benefits of Displaying Field Codes:

Displaying field codes can be helpful in various situations such as:

1. Troubleshooting: When a field is not displaying the expected result, viewing the field code can provide insights into the issue. It allows you to check if the code is correctly formatted or if any errors are present.

2. Customization: Displaying field codes allows you to modify or customize the codes according to your specific requirements. You can edit the codes directly to change the formatting, add additional parameters, or apply different options.

3. Learning: Viewing field codes can be beneficial for learning purposes. It helps users understand how different types of fields are constructed and how they interact with the document content.

4. Automation: Field codes are often used to automate repetitive tasks in Word. By displaying the field codes, you can ensure that the codes are set up correctly and are working as intended.

In conclusion, the shortcut key Alt + F9 is used to display field codes in Microsoft Word. This feature is useful for troubleshooting, customization, learning, and automation purposes.

Removing Tab Stop Markers from Ruler

There are several ways to remove tab stop markers from the ruler in Microsoft Word. Here are the different methods:

1. Double click the tab marker and choose Clear All
- This method removes all tab stops in the document, which may not be desirable if you only want to remove a specific tab stop.

2. Drag the tab stop marker out of the ruler
- This method allows you to remove a specific tab stop by clicking and dragging the marker off the ruler.

3. Right click the tab stop marker and choose remove
- This method also allows you to remove a specific tab stop by right-clicking on the marker and selecting "remove".

4. All of the above
- This option is technically correct as all three methods can be used to remove tab stop markers from the ruler.

In summary, the easiest and most precise way to remove a specific tab stop marker from the ruler is to simply click and drag it out of the ruler.

To change margins in a document, you would use the Page Setup dialog box.

Explanation:

The Page Setup dialog box allows you to adjust various settings related to the layout of your document, including margins. To access the Page Setup dialog box, you can usually go to the File menu and select Page Setup or look for it in the Page Layout tab. Once you are in the Page Setup dialog box, you can adjust the margins by changing the values in the Margins section. You can also choose to apply the changes to the whole document or just the current section.

Some other important things to note about changing margins:

- Margins refer to the empty space around the edges of a document.
- Margins can affect how much text fits on a page and how the document looks overall.
- Different types of documents may require different margin settings.
- You may need to adjust other settings, such as page orientation or paper size, in conjunction with margins to get the desired layout.

Explanation:

Removing mark from Equal Column Width check box:
- When you select 3 columns in a document or spreadsheet, the other columns become inactive by default.
- To activate those inactive columns, you need to remove the mark from the "Equal Column Width" checkbox.
- This checkbox is usually located in the formatting or layout options of the software you are using.
- By unchecking this box, you allow the columns to have individual widths instead of being forced to have equal widths.
- This action will enable you to make changes and edits to all columns in your document or spreadsheet.
By following these steps, you can activate the inactive columns and continue working on your document or spreadsheet effectively.

Header and Footer Toolbar

The Header and Footer toolbar is a toolbar in Microsoft Word that is used to add and edit headers and footers in a document. It contains a number of buttons that allow users to perform various tasks related to headers and footers. The buttons on this toolbar include:

1. Insert Date: This button is used to insert the current date into the header or footer of a document. It is particularly useful for documents that need to be updated regularly.

2. Format Page Number: This button is used to format page numbers in a document. Users can choose from a range of options, including numbering style, starting number, and number format.

3. Insert AutoText: This button is used to insert predefined blocks of text into a document. AutoText can be used to insert frequently used text, such as addresses or legal disclaimers.

The Header and Footer toolbar is an important tool for creating professional-looking documents in Microsoft Word. It allows users to easily add and edit headers and footers, which are important for providing context and organization to a document. By using the buttons on this toolbar, users can quickly format page numbers, insert dates, and insert predefined blocks of text, saving time and ensuring consistency across documents.

Creating a Line Break in Microsoft Word

A line break is used to create a new line within a paragraph without starting a new paragraph. In Microsoft Word, you can create a line break by pressing the Shift + Enter keys. Here's how to do it:

1. Place your cursor where you want the line break to occur.
2. Press the Shift + Enter keys.
3. The cursor will move to the beginning of the next line without starting a new paragraph.

Why Use Shift + Enter Instead of Enter?

When you press the Enter key in Microsoft Word, it creates a new paragraph with a new line and adds extra space between the previous paragraph and the new one. This is useful when you want to create a new paragraph, but not when you want to create a new line within a paragraph.

Using Shift + Enter, on the other hand, creates a line break without adding extra space between the lines. This is useful when you want to create a list or add a line break in a heading or title.

Conclusion

Pressing Shift + Enter in Microsoft Word creates a line break that moves the cursor to the beginning of the next physical line without starting a new paragraph. This is useful when you want to create a new line within a paragraph without adding extra space between the lines.

When preparing to perform a merge, it is essential to have a data source to work with. This involves creating a dataset that contains the information you want to merge.

Before merging data, it is often necessary to modify the data source to ensure it is in the format you need. This can involve cleaning the data, removing duplicates, or making any necessary adjustments.

Sorting a data source can be crucial before merging data, especially if you want to merge datasets based on certain criteria. Sorting the data can make the merge process more efficient and accurate.

In conclusion, it is possible to create, modify, and sort a data source before performing a merge. Each of these steps plays a crucial role in preparing the data for the merge process, ensuring that the merge is successful and accurate. By following these steps, you can streamline the merge process and avoid issues that may arise from working with unprepared data sources.

Field Instruction in Word Fields

Definition of a Word Field:
A Word field is a placeholder in a document that dynamically displays data. It can be used to automatically insert information such as dates, page numbers, or the contents of other fields.

Optional Field Instruction:
An optional field instruction is a command or directive that provides additional information to a field. It modifies the behavior or appearance of the field or provides instructions for its operation.

Purpose of a Field Instruction:
The purpose of a field instruction is to specify how a field should behave or what it should display. It allows the user to customize the field according to their requirements.

Types of Field Instructions:
There are several types of field instructions that can be used in Word fields. Some common examples include:
- Switch: A switch is an optional field instruction that modifies the behavior or appearance of a field. It is often used to customize the output of a field.
- Subdocument: A subdocument is an optional field instruction that inserts the content of another document into a field. It allows the user to include external content within a field.
- Symbol: A symbol is an optional field instruction that inserts a special character or symbol into a field. It is often used to represent non-textual information.
- Signal: A signal is an optional field instruction that triggers a specific action or event in a field. It can be used to control the behavior of a field based on certain conditions.

The Correct Answer:
In this context, the correct answer is option 'D' - Switch. A switch is an optional field instruction that modifies the behavior or appearance of a field. It allows the user to customize how the field is displayed or processed. By using switches, users can control various aspects of the field, such as formatting, calculations, or conditional logic.

Conclusion:
Field instructions are essential for customizing the behavior and appearance of Word fields. The correct answer for an optional field instruction in a word field is the switch. It provides users with the flexibility to control and modify the output of a field according to their specific requirements.

Explanation:

The correct answer is option 'B' - View buttons.

Introduction:
When it comes to scrolling through content on a computer screen, there are two types of scrolling - vertical scrolling and horizontal scrolling. Vertical scrolling is used to move up and down the page, while horizontal scrolling is used to move left and right. In order to facilitate horizontal scrolling, a horizontal scroll bar is present at the bottom of the screen.

Horizontal Scroll Bar:
The horizontal scroll bar is a user interface element that appears at the bottom of the screen when there is content that extends beyond the width of the visible area. It consists of several components, including tab stop buttons, view buttons, split buttons, and indicators. These components serve different purposes and provide users with different functionalities.

Components of the Horizontal Scroll Bar:

1. Tab Stop Buttons:
- Tab stop buttons are located at both ends of the horizontal scroll bar.
- They allow users to quickly jump to the beginning or end of the content.
- By clicking on the left tab stop button, users can move to the leftmost part of the content, while clicking on the right tab stop button takes them to the rightmost part.

2. View Buttons:
- View buttons are placed to the left of the horizontal scroll bar, as mentioned in the question.
- These buttons allow users to change the view mode or zoom level of the content.
- By clicking on the view buttons, users can switch between different views, such as zooming in or out, fitting the content to the screen, or displaying multiple pages side by side.

3. Split Buttons:
- Split buttons are located at the right end of the horizontal scroll bar.
- These buttons provide additional options and functionalities related to the content being displayed.
- By clicking on the split button, a dropdown menu appears with various options for manipulating or interacting with the content.

4. Indicators:
- Indicators are small markers or icons that provide information about the current position or status of the content.
- For example, there may be an indicator showing the current page or location within a document.
- Indicators help users navigate and understand the context of the content they are viewing.

Conclusion:
In summary, the component that is placed to the left of the horizontal scroll bar is the view buttons. These buttons allow users to change the view mode or zoom level of the content being displayed. The other components of the horizontal scroll bar include tab stop buttons, split buttons, and indicators, each serving their own purpose in facilitating scrolling and interacting with the content.

Answer:

To use the keyboard instead of the mouse to select tools on the ribbon, you can display the KeyTips by pressing the Alt key. The KeyTips are small keyboard shortcuts that appear on the ribbon when you press the Alt key. They help you quickly navigate through the different tabs and commands on the ribbon without using the mouse.

Here is a detailed explanation of how to use the keyboard and KeyTips to select tools on the ribbon:

1. Press the Alt key:
To display the KeyTips, start by pressing the Alt key on your keyboard. This will activate the KeyTips feature.

2. KeyTips appear:
When you press the Alt key, small letters and numbers (KeyTips) will appear on the different tabs and commands on the ribbon. Each tab and command will have a unique KeyTip assigned to it.

3. Type the KeyTip:
To select a specific tool or command, simply type the corresponding KeyTip. For example, if you want to select the "Home" tab, you would type the KeyTip letter assigned to it (usually a letter that appears on the tab itself).

4. Navigate through the ribbon:
Once you have selected a tab, the KeyTips for the commands within that tab will appear. You can then type the KeyTip for the specific command you want to use. For example, if you want to select the "Bold" command in the "Home" tab, you would type the KeyTip letter assigned to it.

5. Press Enter:
After typing the KeyTip for the desired tool or command, press the Enter key to activate it. This will perform the action associated with the tool or command.

Using KeyTips can be a convenient and efficient way to navigate through the ribbon and select tools without relying on the mouse. It can help save time and improve productivity, especially for users who prefer using the keyboard over the mouse.

Explanation:

The correct answer is option 'B': Save Document with the same name.

When working on a document in Microsoft Word, it is important to save your progress regularly to avoid losing any changes made. The shortcut key Ctrl + S is used to quickly save the document. Here's an explanation of the different options mentioned:

a) Save Document with different name:
If you want to save the document with a different name, you can use the "Save As" option. This allows you to give the document a new name and save it as a separate file, without affecting the original document.

b) Save Document with the same name:
When you use the Ctrl + S shortcut, it saves the document with the same name. This is useful when you have already saved the document once and want to quickly save any changes made since the last save. It overwrites the previous version of the document with the updated version.

c) Save Document and Close Word Application:
To save the document and close the Word application, you can use the shortcut key Alt + F4. This will prompt a dialog box asking if you want to save the changes made before closing the application.

d) Save Document and Print whole Pages:
Saving the document does not directly relate to printing. To print the whole pages of a document, you can use the Ctrl + P shortcut to open the print dialog box and select the desired printing options.

In conclusion, the shortcut Ctrl + S is used to save the document with the same name and overwrite any previous versions with the updated content. It is important to save your work regularly to avoid losing any progress.

Explanation:

Format Painter:
- The Format Painter tool in Microsoft Word allows you to copy formatting from one piece of text to another.
- To apply the same formatting to another text using Format Painter, first, select the text that has the desired formatting.
- Then, click on the Format Painter button in the toolbar. This button typically looks like a paintbrush icon.
- After clicking on the Format Painter button, the cursor will change to a paintbrush icon.
- Now, select the text where you want to apply the same formatting. The selected text will now have the same formatting as the original text.
- You can continue to apply the same formatting to multiple pieces of text by double-clicking on the Format Painter button to lock it in.
By using the Format Painter tool, you can quickly and easily apply the same formatting to multiple texts without having to manually format each one individually.

Explanation:

Save As dialog box:
When you press the key F12, it opens the Save As dialog box in various software applications. This dialog box allows you to save the current file with a new name, location, or file format.

Open dialog box:
The Open dialog box is typically opened using the key combination Ctrl+O or through the File menu in software applications. It allows you to select a file to open from your computer or network.

Save dialog box:
The Save dialog box is usually opened using the key combination Ctrl+S or through the File menu in software applications. It allows you to save the current file with its existing name and location or choose a new location for saving.

Close dialog box:
The Close dialog box is not a standard dialog box that opens with the key F12. Closing a dialog box is usually done by clicking on the "X" button in the top right corner of the dialog box, pressing the Esc key, or selecting a close option within the dialog box.
In conclusion, the key F12 opens the Save As dialog box in most software applications, allowing you to save the current file with a new name, location, or file format.

Explanation:

When typing in Preeti font, all the Ukars turn to something else because of the autocorrect feature in Microsoft Word. Autocorrect is a built-in feature in Microsoft Word that automatically corrects spelling and grammar mistakes as you type. However, this feature may cause the Ukars to turn into something else when typing in Preeti font.

Autocorrect works by comparing the words you type with a built-in dictionary. If it detects a spelling mistake or a grammatical error, it replaces the word with the correct spelling or grammar. However, the dictionary used by autocorrect does not include all the characters and symbols used in different fonts, including the Preeti font.

Therefore, when typing in Preeti font, autocorrect may not recognize the Ukars and replace them with something else, resulting in the change of the original text. This can be frustrating, especially if you are typing in a language that uses the Ukars frequently.

To avoid this issue, you can turn off the autocorrect feature in Microsoft Word or add the Ukars to the dictionary used by autocorrect. Alternatively, you can use a different font that is compatible with autocorrect or use a different word processing software that does not have this issue.

In summary, the cause of the Ukars turning into something else when typing in Preeti font is the autocorrect feature in Microsoft Word. To avoid this issue, you can turn off autocorrect, add the Ukars to the dictionary, use a different font, or use a different word processing software.