Format of Formal Letter for SSC MTS

The tone of a formal letter is serious and most of the sentences are complex and add specific meaning to the writing. The format of a formal letter is standard and is applicable to all, therefore, it is imperative that you adhere to the format mentioned below!

A formal letter comprises of following elements:

Address (Sender’s/Receiver’s)DateSalutationSubjectBody TextEnding

1) Format of Formal Letter – Address

Senders’ Address – It should be written on the left-hand corner, it should include your street address, city, state, pin code and your contact number.

Receiver’s Address – Mention the recipient’s address in the right-hand corner just below the date.

2) Format of Formal Letter – Date & Salutation

Date – The date should be placed just below the sender’s address with a line gap.

Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.

3) Format of Formal Letter – Subject & Body

Subject – Write the subject of the letter, keep it brief and if possible in one line only.

Body Text – Organize the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings and punctuation.

The 1st paragraph should be short and on point, mention the purpose of the letter.The paragraphs in the middle should contain some relevant details with reference to the purpose stated in the 1st para.The last paragraph should talk about the action you expect the recipient of the letter to take.

4) Format of Formal Letter – Ending

Ending of a formal letter – Sign off with appropriate closing statement followed by your signature and full name, the most preferred salutations are – Yours Faithfully, Your Sincerely etc.